Administrative Assistant- Cardiology

About the role

The Administrative Assistant, under the direction of the Office Manager and/or Supervisor, performs a variety of tasks, including but not limited to, coordinating meetings, preparing meeting materials, creating /compiling documents, and processing phone calls and mail. The Administrative Assistant for the Cardiovascular Department serves as the primary administrative partner to the Department Chair, providing high-level support for calendars, meetings, travel, communications, special projects, and daily operations. This position requires on-site support in Eau Claire, WI and requires a highly organized, proactive professional who can manage competing priorities, maintain confidentiality, support technology and operational needs, and build strong relationships with clinical and administrative teams while delivering exceptional service in a fast-paced healthcare environment. 

• High school education or equivalent. Training in Administrative Professionals courses, administrative assistant experience, or previous work in a medical field preferred. Experience 4 – 5 years previous work in an administrative professional field preferred. 
• Desired skills in formatting and editing documents, inputting and printing documents using various computer programs desired. Microsoft Office, specifically Outlook, Word, PowerPoint, and Excel. 
• Administrative assistant experience in the area of computer software packages, receiving and route phone calls, scheduling appointments, etc. 
• Ability to communicate in English, both verbally and in writing. 
• Ability to work on more than one task at a time. 
• Ability to work well under pressure and meet deadlines. 
• Ability to use various forms of office equipment. 
• Must have excellent organizational, communication, writing and listening skills. 
• Ability to type 60-70 wpm and to work effectively in a team setting. 
• Must have a pleasant disposition, neat and legible handwriting, and the ability to exercise tact and diplomacy.