Residency Manager, Medical Education

Job Title: Residency Manager

Location: Monmouth Medical Center

Department Name: Medical Education

Req #: 0000270206

Status: Salaried

Shift: Day

Pay Range: $65,000.00 — $91,000.00 per year

Pay Transparency:

The above reflects the anticipated annual salary range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Setting the Stage

RWJBarnabas Health is seeking an experienced Residency Manager in the Medical Education department to oversee the administration and day-to-day functioning of the Radiology Residency Program at Monmouth Medical Center. Working in partnership with the physician Program Director, you’ll serve as an integral member of the residency leadership team while representing Medical Education Radiology across Academic Affairs, affiliated institutions, and internal and external departments.

In this role, you’ll oversee accreditation activities, resident onboarding and education, program administration, evaluations, budgets, recruitment, and regulatory compliance while helping identify opportunities to strengthen both the Residency Program and the overall functioning of the department.

A Typical Day

As the Residency Manager, you may:

• Partner with the Program Director to oversee the administration and day-to-day functioning of the Radiology Residency Program
• Maintain current knowledge of requirements established by the Accreditation Council for Graduate Medical Education (ACGME), Review Committee (RC), and American Board of Radiology (ABR)
• Monitor program compliance, identify deficiencies, recommend solutions, and implement changes necessary to meet accreditation requirements
• Maintain confidential resident records and documentation in preparation for audits, accreditation reviews, and future credentialing
• Manage program information and reporting through ACGME Web ADS, Next Accreditation System (NAS), New Innovations, ERAS, GME Track, and other applicable systems
• Draft, distribute, and edit the Annual Program Evaluation (APE) for submission to Rutgers Health
• Assemble documentation and coordinate activities associated with ACGME accreditation site visits
• Complete the annual GME Census Survey through GME Track
• Advise the Program Director on ACGME specialty program requirements and regulatory changes
• Develop and coordinate resident onboarding and orientation, including schedules, required paperwork, systems training, and departmental information
• Coordinate resident rotation schedules, in-training examinations, certification courses, specialty board examinations, lectures, and conferences
• Track resident clinical and educational work hours and provide guidance regarding accountability
• Coordinate resident, faculty, and site evaluations
• Support annual residency recruitment and interviews in collaboration with the affiliated medical school program
• Prepare and distribute program information, policies, meeting materials, communications, and minutes
• Coordinate calendars, conference calls, video conferences, travel, conference registrations, and reimbursements for program leadership
• Manage program budgets and maintain tracking systems for resident and faculty expenditures, including conferences and educational materials
• Review submitted expenses and prepare reimbursement documentation
• Support scholarly activities, academic initiatives, community programs, and Medical Education activities
• Coordinate CME conferences and scholarly activities for residents and faculty and maintain applicable tracking and reporting
• Coordinate medical student Radiology rotations, schedules, orientation, lectures, evaluations, and elective activities in collaboration with the Radiology Clerkship Director
• Develop and implement ideas and programs designed to improve the Residency Program and department operations
• Help foster a safe, collaborative, and positive working environment while reporting identified safety and quality concerns

This Role Might Be For You If...

• You understand the complexities of Graduate Medical Education and enjoy supporting the success of residents, faculty, and program leadership
• You’re comfortable interpreting accreditation and regulatory requirements and translating them into effective program processes
• You’re highly organized and can successfully manage multiple schedules, deadlines, evaluations, reports, and administrative priorities
• You enjoy working closely with physician leadership while independently managing the administrative functions of a residency program
• You communicate effectively with residents, physicians, faculty, executive leadership, affiliated institutions, and external organizations
• You’re comfortable managing confidential resident and program information with professionalism and discretion
• You enjoy identifying opportunities to strengthen educational programs and improve administrative processes
• You can balance accreditation requirements with the day-to-day operational needs of a busy residency program
• You value collaboration and enjoy contributing to academic innovation, program development, and team-building initiatives

To Be Considered

Candidates must have:

• Bachelor’s degree, such as in management, social science, or a related area
• Minimum of three years of office management experience or equivalent experience in administration and office management within an academic healthcare setting
• Excellent verbal, organizational, and communication skills
• Master’s degree and C-TAGME certification (Training Administrators of Graduate Medical Education) are preferred

Why RWJBarnabas Health?

At RWJBarnabas Health, our people are at the heart of everything we do. As New Jersey’s leading academic health system, we are committed to advancing high-quality patient care, education, and research while supporting the development of the next generation of healthcare professionals.