HRSS Leaves Administrator (Human Resources Associate)

About the role

About NYC Health + Hospitals

NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Work Shifts

9:00 A.M – 5:00 P.M

Duties & Responsibilities

Purpose of Functional Assignment:

Under direction, the HRSS Leave Administrator will manage applicable leaves of absence in accordance with NYC Health + Hospital policies and procedures, and all applicable federal, state, and other requirements, with an emphasis on timely case management and customer service.

Essential Duties and Responsibilities:

• Obtains confidential documentation and handles sensitive information for consideration of initial and extensions of employee request for leaves of absence, as applicable.
• Determines employee eligibility under the Family and Medical Leave Act (FMLA), Workers Compensation, and other leave regulations within mandated federal and state required timeframes.
• Drafts and issues standardized initial and follow-up leave of absence notices, audit documentation, and other communications within the established timeframes.
• Tracks and monitors deadlines for required leave documentation to ensure necessary documents are sent and received on a timely basis.
• Refers matters to the NYC Health + Hospitals Office of Equal Employment Opportunity (EEO) for reasonable accommodation reviews.
• Coordinates with external vendors, where applicable.
• Updates records based on leave of absence status changes and maintains leave records in designated files.  
• Responds to inquiries regarding leave of absence policies, entitlements, and applications procedures.
• Refer matters to Labor Relations once they are placed on Absent Without Official Leave (AWOL) status.
• Verifies that concurrent leave designations are properly applied and issues written notification to affected employees. 
• Conducts monthly audits of PeopleSoft transactions to verify data accuracy and transaction completion.
• Effectively applies ICARE values: Integrity, Compassion, Accountability, Respect, and Excellence.
• Performs other related duties, as directed. 

Minimum Qualifications

Assignment Qualification Requirements:

• Bachelor’s Degree from an accredited college or university in Human Resources Management, Business Administration, Public Relations, Healthcare Administration, Psychology, Communications or a related discipline; and one (1) years of Human Resources experience within a public agency, nonprofit, hospitality or governmental sector managing workers’ compensation and/or FMLA leaves; or,
• Associate’s Degree from an accredited college of university in disciplines, as listed in 1 above; and three (3) years of experience in areas as described in 1 above. 
• Must have at least two (2) years of NYC Health + Hospitals HRSS Leaves Administration experience. 

Department Preferences

Assignment Qualification Preferences

• Knowledge of leave administration to include FMLA, PFL, PPL, ADA, Workers’ Compensation, Medical, Military and Child Bonding Leaves of Absence.
• Knowledge of Human Resources policies and procedures, regulatory standards and applicable federal and New York State regulations.
• Ability to work as a team and/or individual contributor.
• Ability to exercise independent judgment
• Ability to interpret and appropriately apply policy
• Ability to multitask and work independently.
• Strong customer service skills.
• Strong organizational skills.
• Strong writing skills, with the ability to draft formal written communications.

• Experience using the following computer programs and/or software:

  • PeopleSoft, Oracle, or similar HRIS systems
  • Microsoft Office 
  • Outlook 
  • Google Suite 

Benefits

NYC Health and Hospitals offers a competitive benefits package that includes:

• Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
• Retirement Savings and Pension Plans
• Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
• Loan Forgiveness Programs for eligible employees
• College tuition discounts and professional development opportunities
• College Savings Program 
• Union Benefits for eligible titles 
• Multiple employee discounts programs
• Commuter Benefits Programs

How To Apply

If you wish to apply for this position, please apply online by clicking the "Apply for Job" button.