Luminis Health

Administrative Assistant - Senior

Annapolis, MD

About the role

Provides administrative support for the leadership and staff in the assigned Department.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions <ol><li class="MsoNormal" style="color: black; line-height: normal;">Organizes, coordinates, and schedules appointments and meetings with Luminis Health personnel, members of the medical staff, other healthcare professionals, outside consultants, sales representatives, and other business professionals.</li><li class="MsoNormal" style="color: black; line-height: normal;">Provides administrative assistance and manages all office functions including retention of all documents, supply inventory, billing and invoices.</li><li class="MsoNormal" style="color: black; line-height: normal;">Coordinates all arrangements for large scale meetings, which includes: room request, catering, audiovisual, billing, supplies, handouts, production of visual aids, confirm speaker(s) and travel arrangements and accommodations, advertising, registration, compilation of evaluation forms and reporting. Proficiently types a variety of correspondence, statistical reports, forms, graphs, and charts for written and/or verbal format using Microsoft Office applications.</li><li class="MsoNormal" style="color: black; line-height: normal;">Compiles reports and dashboards from various data sources, and works with end users to ensure that the data is useful and understandable</li><li class="MsoNormal" style="color: black; line-height: normal;">Communicates as appropriate with various departments to compile data for reports.</li><li class="MsoNormal" style="color: black; line-height: normal;">Coordinates all correspondence for the department and all associated areas, including processing incoming mail and responding to routine correspondence according to established procedures; screens visitors and telephone calls; provides assistance with routine requests and inquiries, and refers as appropriate.</li><li class="MsoNormal" style="color: black; line-height: normal;">Prepares, assembles, reviews, and assures distribution of information appropriately and as required for the preparation and follow-up of meetings or forums.</li><li class="MsoNormal" style="color: black; line-height: normal;">Attends and records, transcribes and distributes minutes for meetings and conferences as required.</li><li class="MsoNormal" style="color: black; line-height: normal;">Makes travel, meeting, and conference arrangements according to medical center policies and procedures.</li><li class="MsoNormal" style="color: black; line-height: normal;">Prepares travel itineraries and coordinates communication to appropriate agencies and individuals.</li><li class="MsoNormal" style="color: black; line-height: normal;">Provides coverage for other administrative secretaries as assigned. Ensures that cross training is current to provide adequate support.</li></ol><ul><li class="MsoNormal" style="color: black; line-height: normal;">High school diploma or equivalent.</li><li class="MsoNormal" style="color: black; line-height: normal;">Three years prior administrative work experience to include proficiency with various applications of MS Suite.</li></ul><ul><li class="MsoNormal" style="color: black; line-height: normal;">N/A</li></ul>There is a reasonable expectation that employees in this position will not be exposed to blood-borne pathogens.Physical Demands -The physical demands and work environment that have been described are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.The above job description is an overview of the functions and requirements for this position.  This document is not intended to be an exhaustive list encompassing every duty and requirement of this position; your supervisor may assign other duties as deemed necessary. <div class="content-pay-transparency"><div class="pay-input"><div class="title">Pay Range</div><div class="pay-range">$23.85—$35.77 USD</div></div></div><div class="content-conclusion">Luminis Health Benefits Overview: •    Medical, Dental, and Vision Insurance •    Retirement Plan (with employer match for employees who work more than 1000 hours in a calendar year) •    Paid Time Off •    Tuition Assistance Benefits •    Employee Referral Bonus Program •    Paid Holidays, Disability, and Life/AD&D for full-time employees •    Wellness Programs •    Employee Assistance Programs and more *Benefit offerings based on employment status Opt-in for text notifications! Luminis Health's two-way SMS texting platform lets you receive notifications and messages from our Talent Acquisition team directly on your phone. To enable this feature, select "yes" when asked to "opt-in to receive text messages" and to "Receive updates from a recruiter about this job via SMS" when completing your application. Once you are opted in, you can easily opt-out at any time.  Standard text messaging rates may apply based on the candidate's mobile carrier plan. Luminis Health is not responsible for any charges incurred by the recipient. Candidates are encouraged to review their mobile carrier's plan for applicable text messaging rates and usage charges.    </div>