Department Secretaryn (Temporary)

About the role

Under general supervision, transcribes consultation reports, maintains various records and provides general clerical support for the department.

• Upholds Kaiser Permanentes Policies and Procedures, Principles of Responsibilities and applicable state, federal and local laws. 
• Transcribes consultation reports, summaries, and instructions, utilizing transcribing machine and notes; distributes copies according to established policies and procedures. 
• Types correspondence, memorandums and statistical reports pertaining to departmental activities, which may require extracting medical data from patient charts. 
• Screens departmental telephone calls, gives information to patients and other callers, takes information, and relays calls as appropriate. 
• Responds to requests for medical information requested by outside doctors, schools, and government agencies according to established polices and procedures. 
• Sets up and maintains departmental logs and files; maintains and orders departmental supplies and medications, and may receive payment for services rendered or direct patients to make payments to appropriate area. 
• Establishes and maintains courteous, cooperative relations when interacting with other personnel, Health Plan members, and the public.

Qualifications

• High School Diploma/GED or equivalent. 
• One year of relevant secretarial experience. 
• Typing 40 wpm or as required by facility. 
• Knowledge of Microsoft Word, PowerPoint, Excel, fax machine and calculator. 
• Per the National Agreement, current KP Coalition employees have this experience requirement waived.

• High School Diploma/GED or equivalent

• N/A

• Medical Terminology if required by hiring department Microsoft Access and other software applications as required by hiring department Spanish speaking if specified by hiring department

Notes:

- This is a temporary position for approximately three (3) months.