Meeting Sourcing and Travel Operations Analyst

The Meeting Sourcing and Travel Operations Analyst primarily supports the sourcing and contracting of corporate meetings and small events, while also providing operational support for the global travel program. The role partners with internal stakeholders, hotels, venues, suppliers, and the Travel Management Company to deliver cost-effective meetings, resolve travel issues, and support policy compliance and a positive attendee and traveler experience.

·    Manage meeting intake and requirements, including budgets, destinations, room blocks, meeting space, food and beverage, audiovisual, and transportation.

·    Issue requests for proposal to hotels and venues; prepare bid comparisons covering total cost, concessions, contractual risks, and operational considerations.

·    Support commercial negotiations and contract coordination, including rates, attrition, cancellation, rebooking, force majeure, deposits, and payment terms.

·    Guide requesters through the approved meeting process and coordinate the sourcing-to-handoff process with meeting owners, planners, suppliers, and travel partners.

·    Maintain meeting sourcing records and track spend and savings

·    Provide operational support for the global travel program, including traveler inquiries, booking or service issues, policy compliance, duty of care, and traveler communications.

·    Serve as a liaison with the Travel Management Company for group air, traveler requirements, service delivery, and issue resolution.

·    Identify meeting and travel process gaps and recommend practical service, compliance, reporting, or technology improvements.

• 3+ years of experience in corporate travel operations or travel management companies 
• Experience coordinating group and event travel arrangements, including group air, traveler communications, and TMC or supplier coordination.
• Preferred experience supporting meetings and events travel in a corporate environment and working with TMC group travel or meetings and events teams.
• Working knowledge of travel and expense platforms (e.g., Concur Travel & Expense) and corporate card tools (e.g., American Express @ Work).
• Strong analytical, problem‑solving, and organizational skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Excel, PowerPoint, Outlook).